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How do You Monitor Staff Training Needs?

The most popular role of the human resource department is to scout for new employees for the company. However, it should go above and above to ensure that each new hire is appropriately onboarded and given training. The easiest way to accomplish this is to put in place a tracking system.

How do You Monitor Staff Training Needs?

You can perform assessments at any time, but they are most commonly performed after hiring, during performance reviews, when performance improvement is required, career development plans, succession planning, or when organizational changes necessitate making changes to employees’ jobs.

It is helpful to do these evaluations regularly to identify an organization’s training needs, employees’ knowledge and abilities, and training program effectiveness.

While doing these training exercises, it is extremely important that you monitor these training sessions. There are various ways you can track the training of employees (which will be explained later). Monitoring these training will help determine if the training was actually effective in developing the skill set of the employees.

Importance of Monitoring Employee Training

When it comes to the success of your business, training is essential. Even if you have excellent training programs in place, they will be ineffective until you measure progress. Your management team must know what training materials your staff have finished and how many hours they must have completed being regarded as wholly trained. A robust tracking system is required to keep things organized. Here are a few of the reasons why.

1. Increased Employee Compliance

An employee who has been adequately taught is safe. You may give up-to-date safety training to all staff, whether they are brand new or have been with the company for 20 years. Having well-trained workers increases the quality of your operations and reduces any potential safety hazards.

You may add fresh safety training content to employee training software and force everyone to view or read it. Next, have everyone sign it to demonstrate that they’ve been taught, and maintain track of all the signatures to indicate that you’re remaining in compliance.

This also lowers your organization’s liability, which protects you from litigation. If an employee attempts to sue you following a workplace accident, you can demonstrate that you offered adequate training on all safety precautions. You may document that the person attended the course, performed an evaluation to demonstrate knowledge, and signed their name to prove it.

2. Additional Information For Employee Evaluation

The most successful firms offer professional growth opportunities to all workers. This continual training assists you in developing leaders from inside your business. In addition, it provides you with accurate measurements to understand who is working hard to improve their abilities and who is not.

By evaluating employees’ strengths and weaknesses, it will help you know those suitable for bigger leadership roles. This is especially useful if you run a business in which you need to expand to new locations. This way, you can select employees that can kickstart the new branches and develop them to great heights.

How do You Monitor Staff Training Needs?

Supervisors may use an employee training system to create growth goals for their team members and track workers’ measures to accomplish those goals. These outcomes can also be used for performance assessments and promotion evaluations.

3. Improved Employee Engagement

According to LinkedIn’s 2019 Workforce Learning Report, 94 percent of employees stated they would remain at a firm longer if it helped them learn. Employees benefit from training and development opportunities because they feel like they are learning and growing on the job.

This makes people feel appreciated and instills trust and loyalty in them. As a result, their motivation and productivity improve.

How to Monitor Staff Training Needs

1. Create Stop-Gaps to Assess Each Stage in The Employee Training

To determine and monitor training and development requirements, you must first establish clear expectations for each function inside your organization. This establishes a standard against which to measure performance.

Job descriptions should be reviewed when new positions are formed, or significant modifications are made to existing roles. Remember to adjust for minor changes regularly. This makes it easy to identify what talents a person requires to succeed in each function. As a result, you may discover skill gaps and future training and development needs.

2. Data Analysis

You’ll already have strategy and goals in place for your business. You can complement this by examining the work that achieves those objectives. This should assist you in identifying training and development requirements that are unique to each team and role.

Data Analysis

Investigating what’s going on beneath the surface will assist you in identifying holes in your training and development program. Training and development requirements are likely to fall into one of three categories:

  • Increasing your staff’s understanding of your sector
  • Job-related requirements
  • Personal advancement

3. Using a Learning Management System: 

While there are a variety of techniques for tracking staff training, one of the most frequent is a learning management system (LMS). This tool automates the distribution of eLearning content to your employees. Consequently, whether they are new hires or an employee looking to renew their skills, they will have access to the necessary training resources. Aside from that, it will automatically track the locations of the personnel on your list. A good example of an LMS is the iSpring Learn.

4. Product Management Software

You may also track your staff’s training using project management tools like Asana. You may assign specific training materials to the team and receive information on where they are using technologies like these.

You would always get a notification when a task is done.  Best of all, you can always refer to the system to know who did what and when by utilizing a management program like this.


Do you want to be sure that the training you provide your staff is beneficial? Then you must take staff training tracking seriously. When you stick to them, you’ll get a lot more out of your workout. You can achieve the best outcomes by keeping track of staff training. 

You’ll also need training tracking software to put this in place. This tool will make it easier for you to keep track of your training. They’re mostly affordable and very effective. 

See also  4 Stages of Training and Professional Development

About Sonia Kukreja

I am a mother of a lovely kid, and an avid fan technology, computing and management related topics. I hold a degree in MBA from well known management college in India. After completing my post graduation I thought to start a website where I can share management related concepts with rest of the people.